Operating Policies

Mission Members (Full Privilege Members)

• Those 18 years & older are allowed to bring 1 guest with them per visit.
• The guests of members are only allowed to come into the Edwardsville YMCA as a guest 5 times total for the calendar year.
• Guests cannot come 5 times with each person – Only 5 times total per year.
  • After the 5th visit, guests will need to use a 7 Day Pass which is good for seven consecutive days and only obtainable one time a year OR they will need to become a member.
• Guests are allowed to use the facility with the member in the following areas:
  • Fitness Centers
  • Drop-in Group Fitness & Spin Classes
  • Pools
  • Gymnasium
  • Racquetball
  • Pickleball
  • Walking Track
  • Climbing Wall
  • Skate Center (Member Rates Apply)
  • Tennis (Member Rates Apply)
  • NOT Able To Use CHILD WATCH

Part Of The Cause Members (Basic Members), Nationwide Members & Non-Members

• Are not able to bring guests with them

Part Of The Cause Members (Basic Members)

• $5/individual/day • $10/membership unit household/day
• Allowed to use the facility in the following areas:
  • Fitness Centers
  • Drop-in Group Fitness & Spin Classes
  • Pools
  • Gymnasium
  • Racquetball
  • Pickleball
  • Walking Track
  • Climbing Wall
  • Child Watch (With Household Pass)
• Do Not Need A Day Pass For: (Member Rates Apply)
  • Skate
  • Tennis
  • Gymnastics Open Gym

Non-Members – Starting August 29th, 2022

• FREE for the individual 18+ or whole family – Makes everyone a Mission Member for 7 days
  • Good for seven consecutive days and only obtainable one time a year
• Allowed to use the facility in the following areas:
  • Fitness Centers
  • Drop-in Group Fitness & Spin Classes
  • Gymnasium
  • Racquetball
  • Pickleball
  • Walking Track
  • Climbing Wall
  • Pools
  • Child Watch
• Non-Member Rates Apply For:
  • Skate
  • Tennis
  • Gymnastics Open Gym
  • Sessional Classes

“EASY-PAY” Monthly Bank Draft
This payment plan is an easy and economical way to join the YMCA. No Long Term Commitment! Never worry about your membership expiring again. Your monthly payment is automatically deducted from your checking/savings account or credit card. We draft on the 15th of each month.

All You Have To Do Is:

• Complete the authorization form
• Provide a voided or canceled check or credit card info
• Pay first-month payment and joining fee
• Complete Bank Draft Form below

Annual Payment Option
This payment plan is available for all memberships. Fees are equal to 12 monthly payments. Annual memberships are non-refundable. Payments can be made by Cash, Check, or Charge/Debit Card. Your membership expires 1 year from date of purchase.

*There will be a $15 service charge on all returned checks and automatic bank & credit card drafts.*

You can register for programs online or in-house at the front desk. Online payments must be done by credit/debit cards. In-House payments can be made by cash, check, or credit/debit card.

Previous Y credits on your account must be more than the total of your purchase to use online. If you want to use a Y credit that is less than the amount of your purchase must be made in-house.

Updated Credit Policy: (As Of 8/8/22)

• 100% Refund (minus $10 processing fee): Request made 8 or more days before the start of program or practice
• 50% Refund: Request made 1-7 days before the start of program or practice
• No Refund: Request made the day of or after the first day of program or practice.
• The $10 handling fee will be waived if withdrawal is due to medical reasons; however, a written note from a licensed medical doctor is required.
• Credit vouchers may be used for future transactions. Credit vouchers are valid for one year from the issue date.

When you come into the YMCA, you will be asked to present your membership card. Loaning out of cards may result in loss of membership privileges. If you have not had your photo id made, please stop in to have it made for free.

If you misplace your membership card, you will need to check in at the service desk before proceeding to the fitness center, gymnasium or pool. Our staff will provide you with a confirmation pass. Members will be allowed 5 passes before they will be asked to purchase a new card.

A 7 day (by 8th of the month) ADVANCE written notice to either of the YMCA member services directors is required to cancel or make changes to your membership. Contact the membership director for more information.

If within 30 days of joining the Edwardsville YMCA, you are not completely satisfied with your experience, we will refund your monthly membership dues*. You must request to cancel within the first 30 days of activating your membership in order to receive your dues back.
The 30 day money back guarantee covers any membership fees and/or prorated dues paid within your first 30 days of membership. This is a one time approval. If you were to ever rejoin, you cannot receive another 30 day membership refund. This refund offer does not apply to Corporate Memberships paid via payroll deduction.
*If you signed up for a program when you joined at the member rate, you will have to pay the difference between the member and non-member rate. Your refund will go towards the difference of the non-member rate and you will receive the remaining balance back. If the difference is more than your refund amount, your billing method will be charged for the remaining difference between the member and non-member rate.

Program refunds are not included in this 30 day guarantee. They have the following policy:

• 100% REFUND (MINUS $10 PROCESSING FEE): Request made 8 or more days before the start of the program or practice
• 50% REFUND: Request made 1-7 days before the start of program or practice
•  NO REFUND: Request made the day of or after the first day of program or practice
• The $10 handling fee will be waived if withdrawal is due to medical reasons; however, a written note from a licensed medical doctor is required.
• Credit vouchers may be used for future transactions. Credit vouchers are valid for one year from the issue date.

Childcare programs including Allison Cassens ECDC, Preschool & Summer Camp are also not included in this 30 day guarantee. Please see their director for more information.

The Edwardsville YMCA reserves the right to approve or deny any refund request submitted.

Effective Through December 31, 2023

Open gymnasium use is limited to members or guests of members of the Edwardsville YMCA. Proof of residency shall be in the form of driver’s license, voter registration card, school identification card, and/or library card.

AGE REQUIREMENTS

• Children age 7 and under must be with an adult at all times.
• Children age 8 -11 can be in the basketball gymnasium without an adult in the gym, but they must remain in the facility.
• Ages 12 and up may use the gym without being accompanied by an adult.

As an organization centered on Christian principles, the YMCA Board of Directors has implemented a disciplinary policy which applies to patrons of the YMCA. This policy will be strictly enforced and we ask that all patrons conduct themselves in a manner which is consistent with the YMCA mission.

The YMCA is not responsible for lost or stolen property. Due to the large volume of people using the YMCA facilities, we are unable to check valuables at the service desk. Members and guests are advised not to bring valuables with them.

Lost and found articles will be kept at the YMCA for a period of 2 weeks, at which time they will be donated or thrown out. Ask at the service desk to check our lost and found area.

To better provide for your safety and health, we ask that all individuals with medical problems inform the YMCA staff of such before starting any of our programs.

All cases of accident, injury or an unusual incident should be reported to the staff person on duty. The YMCA assumes no responsibility for injuries incurred while participating in YMCA activities. It is expected that anyone who uses the YMCA facilities carry their own medical insurance.

Food and drink is prohibited in all areas of the facilities except designated concession areas.

The YMCA is a tobacco-free facility. Please do not smoke or use tobacco products anywhere within the facility or grounds. This includes vaping.

Proper attire should be worn while utilizing each area of the facility. Shirts and shoes must be worn in all areas of the YMCA except for the locker rooms and swimming pool. Black sole shoes are not permitted on the courts.

Terms & Conditions
Information published on this web site is provided for the use of its visitors and you are advised that, although care has been taken to ensure technical and factual accuracy, some errors may occur. No guarantee is given of the accuracy or completeness of information on these pages. Please be aware that the Edwardsville YMCA may alter the information on its web site from time to time. The Edwardsville YMCA shall have no liability arising from the use by any party of the information on this web site. The Edwardsville YMCA not warrant the information on this web site in any way and in particular no warranty is given that the web site or its contents or hyper-text links are virus free or uncontaminated. You are advised to make your own virus checks and to implement your own precautions in this respect. The Edwardsville YMCA exclude all liability for contamination or damage caused by any virus or electronic transmission.

Commitment To Data Security
Your personally identifiable information is kept secure. Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to this information. All emails and newsletters from our sites allow you to opt out of further mailings. The Edwardsville YMCA will never sell trade, rent, exchange or otherwise share your personal information with any other person, company or organization.

Commitment To Youth Safety
The YMCA conducts regular sex offender screenings on all members, participants, and guests. If a sex offender match occurs, the YMCA reserves the right to cancel membership, end program participation, and remove visitation access.

The Edwardsville YMCA is committed to providing a safe and welcoming environment for all members and guests. To promote safety and comfort for all, we expect individuals to act appropriately at all times when they are in our facility or participating in our programs.
We expect persons using the Edwardsville YMCA or attending a YMCA event to behave in a mature and responsible way, and to respect the rights and dignity of others. This Code of Conduct applies to YMCA members, guests, participants, staff and anyone on YMCA property, using YMCA facilities, or attending a YMCA event.

Prohibited actions specifically include but are not limited to:

• Inappropriate, immodest or revealing attire; appropriate attire includes gym shorts, shirts, or sweat suits in the physical fitness area, and regular swimsuits in the pool area.
• Angry or vulgar language, including swearing or name-calling.
• Physical contact with another person in any angry, threatening or offensive way.
• Any sexually explicit conversation or behavior; any sexual contact with another person.
• Harassment or intimidation by words, gestures, body language or any menacing behavior.
• Theft or behavior that results in the destruction of property.
• Carrying or concealing any firearm, weapon, device or object that may be used as a weapon. Possession of a state authorized concealed carry license is not an exception under this policy. The only exceptions to this policy will be law enforcement officers, and other individuals that have been given written consent by the President/CEO to carry a firearm onto the property, or at a YMCA event.
• Using or possessing illegal substances or alcohol on YMCA property, in YMCA vehicles, or at YMCA sponsored programs.
• Loitering.
• Smoking. The YMCA and its property is a smoke-free environment. This includes vaping.
• Taking photos and/or videos from a cell phone or other device is not permitted in locker rooms or rest rooms.
• Conducting business, except YMCA approved business, for personal gain on YMCA property.
• Any violation or perceived violation of any applicable law, including the Firearm Concealed Carry Act may be reported to law enforcement.

The Edwardsville YMCA reserves the right to deny access or membership to any person who has been accused or convicted of any sex-related crime; habitually or excessively uses illegal substances; has ever been convicted of any offense relating to the use, sale, possession, or transportation of illegal substances, or continuous or excessive use of alcohol. Any individual whom the YMCA becomes aware is listed on the sex offender registry will be denied access or membership to all YMCA owned or leased buildings or areas, and YMCA events.
If a member or guest believes a violation of this code has occurred, they should report the behavior to a YMCA staff member. The Edwardsville YMCA staff members are eager to be of assistance; members and guests should not hesitate to notify a staff member if assistance is needed.

The YMCA management will investigate all reported incidents. Suspension or termination of YMCA membership privileges may result from any violation of the Code of Conduct without warning or refund.